Category Archives: Outlook

Outlook: I Found the Email – But What FOLDER is it in?

 

I am a folder fanatic. I keep ALL my email (because I have my own server – I’m not limiting by any IT bullies) because I love how easy it is to SEARCH and find any email any time.

 

However, it is frustrating when you find the email you were looking for – but have no idea which (sub) folder it is stored in.

 

Be frustrated no more – although my favourite solution isn’t available (adding a FOLDER or LOCATION column heading to the Search results) – this one works…

 

Full tip: Outlook tip

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Outlook: Shortcut link to a Favourite Website

 

I frequently get emails asking me about upcoming course dates at the Barrie classroom. Because I don’t have the calendar in my head, it means that I have to go to/look at my Schedule page of my website in order to accurately answer these inquiries. Well, if you have a website that you often need to refer to when writing or responding to emails – save yourself considerable time by adding that web page to your SHORTCUTS link.

 

Full tip: Outlook tip

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Outlook: Creating an Outlook Distribution List from Excel Data

 

Scenario:      You have an Excel spreadsheet of people’s names and email addresses that you would like to use to create an Outlook distribution list.

 

No problem…

 

Full tip: Outlook tip

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Outlook: Try It

 

I have sent out 132 weekly tips over the past 3 years.

 

I think what’s likely happening is that you read the tip and think “Cool!” and…then forget to try it or practice it.

 

So…I’m going to , for the next little while, be reviewing some of the shorter and sweeter ones.

 

Do yourself a favour – try them the minute you receive them. Don’t just say “Neat-oh, I’ll have to try that”….TRY IT.

 

I’ll know if you haven’t….

 

Full tip: Outlook tip

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Microsoft Office: These are a Few of My Favourite Things

 

One great shortcut for each of Word, Excel, Outlook, Windows and PowerPoint.

 

Full tip: Microsoft Office tip

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Outlook: Calendar Groups (Exchange Server only)

If you find yourself often needing to look at the schedules of the same group of people – you should create a CALENDAR GROUP.

 

Full tip: Outlook tip

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Outlook: File Messages with a Single Click

 

I am into folders. And sub-folders. And sub-sub-folders. And… you get the picture.

 

Sometimes saving an important email into a sub (sub sub) folder can be a bother – so here’s a shortcut (for those who don’t want to create a message rule (which moves the email before you’ve had a chance to read it)).

 

Full tip: Outlook tip

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Word/Excel/Outlook/PowerPoint: Take Your Best Shot

 

You know you’ve been hitting the PRINTSCREEN button for years – then dealing with that sad little Paint program just so you could get a screenshot into a document or email? Well, have no fear – Screenshot and Screen Clipping is here!

 

Full tip: Microsoft Office tip

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Outlook: Oops

This tip is born out of a mistake that I just made…

 

I was in an Outlook appointment – which is how I book people into my courses. I made a change to a client’s information in this booking. I went to click the SAVE & CLOSE button…but I guess I was in a bit too much of a hurry for my own good…and I over-reached and clicked the DELETE button which is located at the start of the toolbar (silly location).

 

Then entire course booking sheet disappeared! “Jumping juniper” I exclaimed! (Honest).

 

Full tip: Outlook tip

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Printing a blank monthly calendar page

You would like to print the current month’s BLANK calendar page – but you have already filled in the month with appointments. Here’s what to do – create a new calendar and print it…

 

Full tip: Outlook tip

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